Furniture and Tent Rentals

The Events Administration Office can assist with furniture, tents, and equipment rentals for campus events. Event planners can consult the furniture and tent rental rates for commonly used items as a general guide, but do not consider these figures exact for the purposes of your event. All rental requests can be submitted to the Events Administration Office through the online service request form.

Furniture Rentals

Basic furniture rental requests for small-scale events must be submitted at least three business days in advance of the event date. Exceptions can be made on a case-by-case basis if the order is received by 12:00 p.m. on the business day prior to delivery. New orders for next-day delivery received between 12:00 p.m. to 2:00 p.m. will incur a $50 late fee. New orders received after 2:00 p.m. for next-day delivery will not be accommodated. Large-scale events requiring tents and staging require advance notice and planning to allow time for any applicable permitting fees. Event planners should contact Events Administration as early as possible in the planning process, as an external vendor is contracted for all furniture rentals on campus.

Standard delivery and pick up hours are defined as Monday through Friday between 8:00 a.m. to 5:00 p.m. Special timed delivery charges will not apply to deliveries or pickups requested to take place during this window. When a delivery or pickup needs to be made at a specific time, the following fee will be charged accordingly:

  • Mon- Sun (Before 8:00 a.m. and after 5:00 p.m.) –  Cost varies depending on the equipment required and requested delivery or pickup time. Contact Events Administration with event details to receive a cost estimate.
  • Mon- Fri (8:00 a.m. to 5:00 p.m.) – $150 per order
  • Sat (8:00 a.m. to 5:00 p.m.) – $250 per order 
  • Sun (8:00 a.m. to 5:00 p.m.) – $350 per order

To account for unloading and delivery time, it is recommended to request timed orders around 30 minutes before you need the furniture on site. Any order cancellations submitted after 12:30 p.m. on the business day prior to delivery are subject to full charges.

Tenting of Lawns and Hardscapes

Tents on lawns may require event decking at the discretion of the Grounds Department. Event planners are responsible for all material and labor necessary to return the reserved space to its original condition after lawn usage. Tenting on campus may require a permit. In those instances, additional costs may apply to cover NYC Department of Buildings fees for which there is a minimum four-week lead time to procure. Consult the University's Outdoor Space Policy for more details.